How to organize a wedding: an event plan. Wedding agency

2024 Author: Priscilla Miln | [email protected]. Last modified: 2023-12-16 00:21

Wedding is considered one of the happiest events in the life of every person. She is so expected. They are preparing for it. However, like any serious business, a wedding needs careful planning. And if you do not approach it very seriously, this event can turn into a real nightmare. Especially if you do not know how to organize a wedding correctly. Professionals and employees of specialized wedding organizations will help save the situation. About how to arrange a celebration with the help of an agency, we will try to find out for you.

Huge selection of companies

Before you organize a wedding, you have to make a difficult choice in favor of this or that agency. At the moment, there are a lot of companies involved in organizing various kinds of celebrations, including weddings.

More than 3,000 such companies operate in Moscow alone, some of which are able to offer a completea range of services for organizing and planning a wedding. Others specialize in events of a specific price segment and topics. At the same time, their number is only growing from year to year. How to choose from this huge number of suitable representatives?

How to choose the right agency?

To choose a suitable wedding agency, it is necessary to conduct a kind of monitoring of such companies. To do this, it is worth scrolling through advertisements, glossy magazines dedicated to weddings. Further, it is recommended to select approximately 10-15 companies. For greater convenience, they can even be written out on a separate sheet or entered into an impromptu Excel table.

In this plate draw the following columns:

• Name and reputation of the organization.
• Advantages and disadvantages.
• A portfolio, advertising and website, positive reviews.
• List of possible services.
• Availability of ready-made package services.
• Prices.

And by these parameters you can already compare which of the organizations suits you best.

Some Portfolio Tips

As for the portfolio of the wedding agency, if there is none on the site, request it via the feedback form or e-mail. However, it should be clarified that not 2-3 of the best photos are sent to you, but about 10-15 pieces. Let it be a cycle of photographs by which you can assess the level of work of the organization. This is especially true if the companyoffers a turnkey wedding service.

And, of course, trust your intuition. When in doubt, choose another agency from your list.

Communication with the agency and planning

Suppose you solved the problem with choosing an agency, met with its representative. And then you have to plan the whole event. At the same time, it is worth considering not only the theme itself, but a lot of other organizational issues. Most often they relate to the venue of the wedding, the design of the hall, the choice of vehicles for the cortege, the availability of photos and videos, and other important points.

Representatives of the company always know and clearly understand how to organize a wedding.

What are the benefits of talking to experts?

Referring to specialists has certain advantages. Firstly, the representative of the company always has a clear plan of action. He has everything planned, down to the smallest detail. And this means that all participants and guests will know what, when and how to do it. Representatives of the company will definitely tell them what transport and how to get on, where to go, etc.

Secondly, the plan for organizing a wedding, drawn up by a representative of the company, involves a full account of all the details and trifles, from decorating the banquet hall to small comic souvenirs for guests.

Thirdly, company representatives will be nearby in case of force majeure. For example, you will not need to solve an unexpected problem with a soiled or torn wedding dress, sudden rain withhail, too cheerful and excessively tipsy relative, etc. Your wedding procession will arrive on time, the holiday will begin on schedule, and guests will receive a long-awaited treat.

Fourthly, experienced experts of the company will help you save time on preparing for the wedding, settling all the details and other organizational issues. In particular, the employees of the company, as a rule, have everything under control. They have connections in restaurants, hotels, beautiful park areas, transport companies. Moreover, they are always happy to recommend one of the most suitable package options for you.

And, of course, contacting the representatives of the company will allow you to properly manage your wedding budget. In addition, such organizations often arrange various promotions and delight future spouses with pleasant discounts. In addition, agencies often offer a turnkey wedding service.

What is a turnkey wedding?

So, if you decide to order just such a service, you need to know what it is. In each individual case, a "turnkey wedding" is a series of events related to the celebration. At the same time, the employing company takes care of organizing the entire wedding process.

This means that all preparations and planning will be handled by a team of professional stewards. But they have a pretty impressive contact list of various wedding contractors. Therefore, young people do not need to run in search of a restaurant,search for a wedding procession and a good florist, designer, decorator, presenter. Even the search for a bakery or pastry shop will be taken care of by the company.

What is a "bundle service"?

When ordering a turnkey event, wedding managers always offer various service packages. As a rule, these are the main ones, for example, renting a limousine and suits, ordering a restaurant, flowers and video filming. And also, of course, for a fee, additional services are offered, for example, releasing young pigeons into the sky, fireworks, renting a hotel room for newlyweds, etc.

Each of the pacts has its own cost, set of services and benefits. Which one to choose, the newlyweds themselves decide. Here's how to organize a wedding with the help of experts.

What is included in the turnkey service?

Most often, when choosing a turnkey service, representatives of a wedding company offer the following:

• Options for organizing a banquet (restaurant, cafe, outdoor area).
• Ways to celebrate (for example, it can be an outdoor ceremony on the beach, registration on a pleasure boat).
• Various, ready-made or customized scenarios for thematic identities.
• Drawing up a plan for the event with a minute-by-minute schedule of the festive scenario.
• Creating a decorative or floral arrangement using wedding decorations and other items.
• Options for hiring a photographer and videographer.
• Wayscontrol of third-party contractors.
• Ordering cars for the motorcade.
• Create wedding invitations, cards and seating cards for guests.

In addition, representatives of the company organize transportation of guests to the restaurant. They will help suggest a salon for choosing wedding dresses, advise a stylist, makeup artist, florist and even an illusionist. They will also select the right music for your wedding. And whether it will be a live orchestra, a guest DJ or just a person who will put on various musical recordings, it's up to you.

What are the styles of weddings?

So you contacted the agency. Discussed possible packages of services. And when you were asked in what style the celebration was planned, you did not know what to answer. We invite you to correct this oversight and tell us about what styles of weddings are.

The following wedding styles are currently popular:

• Colour or color.
• Fruit and berry.
• National or folk (style of various peoples of the world).
• Splash Time (80s, Venetian or Royal style weddings).
• "Naturel" (this includes: beach, cowboy, village, hunting, forest and ecological wedding).
• Cinema (Style inspired by a movie, such as The Lord of the Rings).
• Fabulous (dressed as famous fairy tale characters).
• Seasons.
• Dance.
• Mystical.
• According to hobbies and others.

Each of the styles has its own advantages and hastheir fans.

Colorful and fruit and berry style

By choosing a color style, you agree that all holiday decorations, including your clothing and wedding decorations, will be presented in the appropriate color. The most popular at the moment are: pink, red, blue, purple, black and gray. Newlyweds who love to experiment can choose a color wedding. This style combines several colors at once. But they must certainly be bright, like the petals of a fabulous semi-flower.

Fruit style has much in common with color. For example, if you choose an orange as the main symbol of your wedding, then the design should be in orange. The same goes for green apple, strawberry and lemon.

National style and "time splash"

National style also implies appropriate design. For example, in the traditional Japanese style for a wedding, the bride and groom, as well as honored witnesses and guests, should be dressed in national Japanese costumes. The same goes for decor. The color scheme should be dominated by red and gold tones.

The “temporal splash” style allows you to figuratively move in time, for example, to the era of Ancient Greece, during the Byzantine Empire, during the period of royal rule, etc. For a wedding, in this case, you need a lot of different thematic props and decor. For example, old records, a gramophone, old photographs, posters, etc. These are all relevant when choosing a retro or gangster style.

"Naturel", "cinematic" and "fabulous"styles

Natural style suggests a choice in favor of a cowboy or country party wedding. The design may include fresh flowers, wooden decor, as well as draperies made of natural fabric.

"Cinema" and "fabulous" are styles for everyone. They involve the use of various thematic decor, costumes and even makeup. When ordering professional video shooting of weddings in any of these styles, you will be able to imagine yourself in the most incredible stage role for yourself. And whether it will be a plot from "Alice in Wonderland" or an episode from "Pirates of the Caribbean", you decide.

Seasons, dance and mystical styles

As the name implies, seasons is a style that corresponds to a certain time of the year. Dance - based on the types of dances. For example, let your wedding take place in the rhythm of a passionate Argentine tango. The mystical style is somewhat reminiscent of a Halloween party. This means that your event will have a lot of zombies, vampires, witches, etc.

What does a short wedding plan look like?

After you have decided on the theme, you will be asked to draw up a short plan for the future celebration. It looks like this:

• 3-6 months before the wedding.
• 2.5 months before the event.
• 1.5 months before the wedding day.
• For a month.
• In two weeks.
• For a week.
• In a few days.

For example, 3-6 months before the wedding you need:

• Select the theme of the event.
• Find a venuebanquet.
• Choose honorary witnesses.
• Think over the guest list.
• Prepare the layout of invitation and seating cards.
• Submit an application to the registry office.

2, 5 months before the wedding you need:

• Think of music for the wedding (for formal events and banquets).
• Update guest list.
• Choose a clothing store and choose the right wedding outfit for the bride and groom.
• Buy bridal shoes.
• Print invitations according to approved guest list.
• Select a limousine rental company. Consider transportation for guests.
• Choose a pastry chef or baker for your wedding cake.

1.5 months before the event follows:

• Send ready-made wedding invitations to guests.
• Order and purchase the necessary decorations for decorating the hall, costumes (in the case of a themed holiday), a wedding procession.
• Discuss and purchase incentive prizes, funny diplomas and certificates, medals for participants in holiday contests.
• Choose the right restaurant.
• Discuss the banquet menu.
• Meet photographers and videographers. Arrange to shoot.
• Find the right florist. Discuss bridal bouquets and boutonnieres.
• Arrange a meeting with stylists and make-up artists. Hold a make-up and hair rehearsal.
• Make a list of possible gifts (if you do not want to receive only gifts from guests for taste and taste).
• Contemplate future cake design.

For a monthbefore wedding:

• If your wedding suits were made to order, make a control fitting with further adjustment to the figure.
• Hourly wedding planning.
• Drafting a script for the ransom of the bride.
• Distribution of roles. Let your guests know when and who, where to come, what to do.
• Find out about the cake.
• Approve the wedding menu.
• Call and clarify the order for renting cars and buses, as well as control other intermediaries involved in the wedding.
• Order wedding rings.

A couple of weeks before the wedding:

• Redeem wedding rings.
• Call all intermediaries and contractors again.
• Call guests.
• Plan your second wedding day (if applicable).
• Book your honeymoon tickets.
• Organize a bachelor or bachelorette party.

And already on the wedding day you will have everything ordered, calculated and planned. And if all this is done by a representative of the wedding organization, everything will be done at the highest level.

Some tips for finding a photographer

If the theme of the event is defined, all the main points are taken into account and resolved, all that remains is to choose a photographer for the wedding. How to do it right? Start by considering several options. As a rule, the agency offers a lot of photographers with whom it has been cooperating for a long time. In order to choose the right one among them, first check out the works of each of them.them. View portfolio. Sometimes it pays to meet in person and take some test shots.

How hard is it to calculate a wedding budget?

When everything is planned and planned, and also included in the wedding plan, it remains to think over the material side of the event. So how do you calculate your wedding budget?

To do this, it is necessary to calculate all costs, including the purchase of wedding dresses and payment for agency services. Write down the cost of meals, taking into account the cost per person. Enter the cost of paying for car rental, marriage registration, toastmaster and host services, musicians and other expenses. At the end, sum everything up and get the amount that needs to be spent on the wedding.

This is about everything people need for a wedding.